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Adding content to your site is an easy process no matter whether you’re creating a News article or a Page. The procedure for both is almost identical. Apart from how they display on your site, the other main difference is that News articles allow you to associate Categories and Tags whereas Pages don’t. What’s the difference between categories and tags? Normally, Tags are keywords that identify important information in your News article (names, subjects, etc.) that may or may not recur in other articles, while Categories are pre-determined sections. If you think of your site like a book, the Categories are like the Table of Contents and the Tags are like the terms in the index.

Adding a New Page

To add a new Page, hover your cursor over the Pages menu option in the left-hand navigation menu and in the fly-out menu, click the Add New link. Or, click the Pages menu option and then the Add New link underneath, or use the +New button at the top of the page. You will see a page similar to this:

Adding a New News Article

To add a new article, hover over the News menu option in the left-hand navigation menu and in the fly-out menu, click the Add New link. Alternatively, click the News menu option and then click the Add New link underneath, or the Add New button at the top of the page. You will see a page similar to the image below.

Adding Content with the Visual Editor

The editor used to enter content into your Page or News Post is very easy to use. It’s much like using a regular word processor, with toolbar buttons that allow you to Bold () or Italicize () text or enter in Headings () or bullet points (). You can even use most of the basic keyboard shortcuts used in other text editors. For example: Shift+Enter inserts a single line break, Ctrl+C/Cmd+C = copy, Ctrl+X/Cmd+X = cut, Ctrl+Z/Cmd+Z = undo, Ctrl+Y/Cmd+Y = redo, Ctrl+A/Cmd+A = select all, etc. (use the Ctrl key on a PC or the Command key on a Mac).

When adding content to your page, the Visual Editor expands to fit your content, rather than simply scrolling. And, no matter how tall the Visual Editor becomes, the toolbar buttons will stick to the top of the page.

Using special keyboard shortcuts, adding content is very easy. When you want to add different size headings to your content, rather than having to select the heading size from the toolbar dropdown you can start a line with two or more hashtags (#) and once you hit Enter to go to the next line, the Visual Editor will automatically convert your text to the appropriate heading. Like headings, you can also use * or - to create an unordered list, while using 1. will start an ordered list, and > will create a blockquote.

The complete list of keyboard shortcuts available are as follows;

  • * – Start an unordered list
  • - – Start an unordered list
  • 1. – Start an ordered list
  • 1) – Start an unordered list
  • ## – H2
  • ### – H3
  • #### – H4
  • ##### – H5
  • ###### – H6
  • > – Add a blockquote
  • --- – Add a horizontal line
  • `..` – Convert text into code block (replace .. with your text)

At the top of the editor there are two tabs, Visual and Text (). These switch the editor view between the Visual Editor and the Text editor. The Text view will enable you to view the HTML code that makes up your content. For more experienced users this can be helpful at times but for those not familiar with HTML, it’s not recommended.

When creating a new Page or Post, the first thing to do is enter in your title in the top entry field where it says Enter title here. After moving the cursor down to the editor a new Permalink is created for your page. Permalinks are the permanent URL’s to your individual Articles, Pages, Categories etc.. Though not usually necessary, you can manually edit your permalink by clicking on the actual permalink (the part after the domain name with the yellow background) or by clicking the Edit button next to it. Once you’ve modified it, click Ok to save or Cancel to cancel your changes.

At the top of the editor where your content is written, there are numerous formatting buttons. Clicking the Toolbar Toggle button () will show or hide a second line of formatting buttons which gives you extra functionality. The editor buttons perform the following functions:

Add Media – Used to upload and insert media such as images, audio, video or documents

Bold – Bold text

Italic – Italicise text

Strikethrough – Add a strikethrough to your text

Bulleted List – Create an unordered (bullet point) list

Numbered List – Create an Ordered (numbered) list

Blockquote – Used as a way of showing a quote. How this looks will be entirely dependent on the Theme that your site is currently using

Horizontal Line – Inserts a horizontal line into your page

Align Left – Align text to the left

Align Center – Align text in the center of the page

Align Right – Align text to the right

Insert/edit link – Used to create an html link to another page or website. If no text is selected first, the URL that you enter will also be used for the link text

Remove link – Remove the html link from the selected link. Your cursor must be sitting on an active link for the button to work

Insert Read More tag – Inserts the More tag into your Page. Most news articles only display a small excerpt at the beginning, and you’re required to click the Post title or a ‘Read more...’ link to continue reading the rest of the article. When you insert a ‘More’ tag into your Post, everything prior to the tag is considered as this excerpt. Most times you’d only use this button when you’re creating a News Post, rather than a Page

Toolbar Toggle – Used to show or hide the second row of formatting buttons on the editor toolbar

Distraction Free Writing – Clicking this button will enlarge the editor so that it fills the browser window. Clicking the Exit fullscreen link at the top of the screen will reduce it back to its original size

Style – Used to format the Page text based on the styles used by the current Theme

Underline – Underline your text

Justify – Align text on both the left and right (i.e. justify)

Text color – Use to change the color of text

Paste as text – Copying and pasting text from other sites or word processors sometimes leaves the text formatted differently to what you were expecting. The reason for this is that quite often the html tags or codes that formatted the original text are pasted along with the text itself. To avoid this, Paste as Text will strip all these formatting and html tags. The Paste as Text option acts like a toggle, staying on until you turn it off by clicking the button again or until you save your page content

Clear formatting – Use this to remove all the formatting (e.g. Bold, Underline, text color etc..) from the highlighted text

Special character – Used to insert special characters not easily accessible via the keyboard (e.g. ¼, ½, ¾, ©, €, ö etc..)

Decrease indent – Removes one level of indenting

Increase indent – Indents text by one level

Undo – Undo your last action

Redo – Redo your last action

Keyboard shortcuts – Displays information about the WordPress Visual Editor along with keyboard shortcuts

Visual/Text – Switches the editor view between the Visual Editor and the Text editor. The Text view will enable you to view the HTML code that makes up your content. For the more experienced users this can be helpful at times but for those not familiar with HTML tags, it’s not recommended

Switching to the Text Editor

At the top of the editor there are two tabs, Visual and Text (). These switch the editor view between the Visual Editor and the Text editor. The Text view will enable you to view the HTML code that makes up your content. For the more experienced users this can be helpful at times but for those not familiar with HTML, it’s not recommended.

The Text editor is much like the Visual Editor, only not as intuitive. The numerous formatting buttons provide you with basic HTML formatting capabilities when editing your Page or Post content.

The buttons work in two ways. Clicking a button without highlighting any text first, will simply insert the opening HTML tag relevant for that button. As an example, clicking the Bold button will insert the <strong> HTML tag into your text. Clicking the Bold button again will close the tag by inserting the closing </strong> tag. If you highlight some text prior to clicking a button, both the opening and closing tags will be inserted around that highlighted text. For example, highlighting the text, ‘bold text’, prior to clicking the Bold button will insert ‘<strong>bold text</strong>’.

The following editor buttons are available when in the Text editor:

Bold – Bold text

Italic – Italicise text

Link – Used to insert a website link. When the button is clicked a pop-up window will appear where you type in the URL that you would like to link to

Blockquote – Used as a way of showing a quote. How this looks will be entirely dependent on the Theme that your site is currently using

Delete – Used as a way of showing deleted text. How this looks will be dependent on the Theme but is usually done by showing the text with a strikethrough

Insert – Used as a way of showing inserted text. How this looks will be dependent on the Theme but is usually done by showing the text with an underline

Image – Used to insert an image into the text. When the button is clicked a pop-up window will appear where you type in the URL of the image that you would like inserted

Unordered List – Used to insert an unordered (bullet point) list

Ordered List – Used to insert an ordered (numbered) list

List Item – Used to insert a list item into your ordered or un-ordered list

Code –Used for indicating a piece of code

More – Inserts the More tag into your Page. Most blogs only display a small excerpt of a Post and you’re required to click the Post title or a ‘Read more...’ link to continue reading the rest of the article. When you insert a ‘More’ tag into your Post, everything prior to the tag is considered as this excerpt. Most times you’d only use this button when you’re creating a blog Post, rather than a Page

Close Tags – Used to close open tags. If for example, you clicked both the Bold and Italic buttons to insert their opening tags, clicking the Close tags button will insert both of the matching closing tags, in the correct order

Distraction Free Writing – Clicking this button will enlarge the editor so that it fills the browser window. Clicking the Exit fullscreen link at the top of the screen will reduce it back to its original size

Reviewing Past Revisions

When you’re editing your News Post or Page, the number of revisions for that particular Post or Page is shown in the Publish Panel, if you have any.

Click the Browse link next to Revisions: in the Publish panel to browse through the various revisions for the current Post or Page.

Use the slider at the top of the page or click the Previous and Next buttons to navigate through your various Post or Page revisions.

Content that has been deleted will be shaded red and content that has been added will be shaded green. If there is content that is shaded dark red and/or dark green, it’s highlighting specific content that was removed or added. If the paragraph or line is simply light red and/or light green, then the whole paragraph or line was affected by the change.

You can also compare two different revisions by clicking the Compare any two revisions checkbox at the top of the page.

If you’d like to restore a previous revision, click the Restore This Revision button.